FORMS

Distribution notification

If you want to send an e-mail to the users in the Distribution list each time you distribute a Scheduled Form, add a Distribution notification object.

Create a Distribution notification

A Distribution notification is created by right clicking the Distribution list object and choosing Add -> Notification -> Distribution notification.

Properties

General

Name - give the object a name; "Distribution notification" is generated automatically but it may be changed
Description - an optional text describing the object

Information

Subject – the text that will be displayed in the notification e-mail's subject field
Message – the contents of the e-mail that will be sent to the users in the Distribution list

Only users with e-mail address registered in their User profile will receive notifications. The system must be configured for E-mail distribution during installation.

The Subject and Message fields contain a default text. If you want to change this text simply make your changes in the field provided. To add dynamic (token) tags click on the right and create the ones you need by selecting from the list of context variables.

The e-mail that is distributed should contain a link to the form in My Forms in the user's My Responsibilities:

${this.object.formUrl}

To include the name of the form use:

${this.object.name}

Tags should not contain white spaces, especially between $ and {.

E.g. $ { this.object.id } could be misinterpreted. The correct syntax is ${this.object.id}.

Audit

Modified by - the name of the last user to make changes to the object.
Last modified - the date and time when the object was last changed.
Created by - the name of the user who created the object.
Created - the date and time when the object was created.

Advanced

ID - a unique ID for the object.

By default, Corporater BMP assigns consecutive numbers to new objects.

You can change the ID to a value of choice that can include either letters or letter and number combinations.

The ID mustn't contain only numbers, include special characters such as ) ( . * } { + < > [ ], or match the name of a default object type in Corporater BMP.

Access control

Read accessors - click the Edit button () and authorize one or more users and user groups to view the object on Web.
Add accessors - click the Edit button() and authorize one or more users and user groups to add new objects to the object on Web.
Write accessors - click the Edit button() and authorize one or more users and user groups to edit the object on Web.
Delete accessors - click the Edit button() and authorize one or more users and user groups to delete the object on Web.
Ownership - click the Edit button () and grant ownership of the object to one or more users and user groups.

Users and user groups who own the object have full access rights to it.
Override access profile - select for the object's access control setting to outrank the object's corresponding access settings in profiles.